Planning as a Principal, part 2 #taketwo

As techie as I am, I have mentioned my love for my Erin Condren planner here and here. I’ve discussed my notebook for my meeting notes. That takes care of two facets of my daily world, but what about the other pieces that should also be on your plate? RTI, PLC’s, student data, etc etc etc…

I am lucky enough to have a data management system that helps me sort our data. This year, thanks to their awesome webinars, I’m adding in monitor lists to help identify students on every assessment that we have recognized as an “almost there” kiddo. that could be almost to passing, almost to advanced, OR almost to showing that one year’s growth that we are striving for. It’s important to be able to not only organize this info but be able to reference it as needed. That means each assessment I will be able to see targeted students that we are keeping our eye on. Knowing that we can have pointed, deliberate conversations about their progress in PLC’s is huge for me.

I have three binders back behind my desk. Using former principal Stephanie McConnell‘s binder system, I have all of my necessary info sorted, in a “fun” fashionable way. I have:

• A data binder: Class lists are sorted by grade level. After our initial BOY assessments, the teachers and I will meet and highlight each name as to where they are falling in the normed continuum, using pink for above, green for on, yellow for below. These are just initial thoughts and fluctuate as we get more data throughout the year. This is also where I put checks by the names of students that I have mailed postcards too, trying to ensure that all Ss receive one throughout the year. A heady task, with 640 Wolves, but I think I can, I think I can… there is also a calendar page for each month (included in the set!) where I plug in our district assessment calendar, teacher birthdays, etc. his download includes yearly calendars, school board meeting notes, legal notes, section covers for campus events, conferences and so much more. Enjoy her 63 pages of organization! (There are male versions too!!)
• An RTI binder: Here I keep all documentation on students who may need any interventions, high & low. I keep my sections lists that give me specific details on any “extras’ that should pertain to a class…like speech, SPED, or dyslexia information. This is also where we keep our student data cards. I am working on updating those, but will share when we have a model complete! They basically contain any and all information about a student and can be copied for parents at any time, with all of their assessment information.
• A TTESS binder: This is where I’ll be keeping all of our teacher evaluation paperwork, training materials, etc for our new system in Texas. If you’re an administrator (or an excellent teacher wanting to improve), Stephanie also has a flip book that is handy to have around! This is a whole new beast so I like having additional supports in place to help me understand…

How do you manage your “systems”? What tips and tricks do you have to stay on top of all the paperwork? I would love to hear your suggestions!

 

 

PlanN ahead,

Amber